The Employees Provident Fund Organisation Vide No Compliance/U/P78/2022/Advocacy/55643/13178, has released Circular on Prominent Display of the extract of Form 5A (“EPF Act Display”) at the entrance of the establishment or on the website along with mobile application of establishment.
Employers have been given a compliance deadline of 22 October 2025, which means they must display the EPF Act Display within 15 days from the circular’s release. Non-compliance could lead to legal consequences as per the provision of the Act.
Key Compliance Requirements
To comply with the new directive, every establishment must ensure the following:
- Display EPF Act Display (Format Enclosed) prominently at the main entrance or reception area.
- Upload Form 5A on the company’s website and mobile app only in the case when the company cannot display at office and branch entrance.
- The displayed extract must include the following information:
- Establishment EPF Code
- Registered Name of the Establishment
- Date of Coverage under EPF
- Number of Branches
- Address of Head Office/ Registered Office and Branch Office
- Concerned EPFO Regional Office
Deadline for Compliance: 22 October 2025
HR and Compliance Teams need to do:
To ensure smooth compliance, HR and compliance teams should:
- Coordinate with internal teams to correct any errors in Form 5A before displaying it.
- Ensure that branch details are updated in real time, especially when there are changes.
- Make this a recurring compliance checkpoint in your monthly audit cycle.
Conclusion
The EPFO’s new directive to display Form 5A is a crucial step towards enhancing transparency and ensuring better compliance within the workplace. Employers must act promptly to meet the deadline and avoid any potential legal risks.
Please refer the circular for more details.
Click here to read the Circular
Click here to read the format of EPF Act Display